Submission Process

Use this checklist to plan your project and make sure your entry is ready before you visit the YXC Upload Portal.

Register at the time of video submission.

1. Review the Rules

• Read all general rules, regulations, and guidelines for YXC contests.
• Confirm that your idea and participants meet all eligibility requirements.

2. Plan Your Video

• Decide whether you will create a Short or Long Format video.
• Choose a topic that highlights an issue impacting Hawaiʻi youth.
• Outline your story and plan your shoot (locations, interviews, b-roll, graphics, etc.).

3. Produce Your Project

• Record your footage and audio following the contest rules.
• Edit your piece so your message is clear visually and verbally.
• Double-check that your final video meets the YXC contest length and content guidelines.

4. Upload Before the Deadline

• When your video is finished and exported correctly, upload it through the
  
  YXC Upload Portal
  .
• Entries must be submitted by the official contest deadline to be considered.

Submitting Your Entry

Once your project is complete, follow these steps to prepare your file and submit it through the YXC Upload Portal.

1. Prepare Your Video for Upload

• Export your video using the H.264 codec/format.
• Preferred file types: MP4, MOV, or M4V.
• Recommended resolution and quality: 1080p HD at the default bit rate.
• Try to keep your file size under 1GB for smooth uploading.

2. Open the YXC Upload Portal

• Go to the
  
  YXC Upload Portal
  .
• Click the button for the contest you want to enter to open its Google Form.

3. Complete the Google Form

• Section 1 – Entry Identification & Photo
  Enter your entry title, school or organization, division, category, and the full names of
  participating students. Upload your team or individual photo if requested.
• Section 2 – Upload Your Video
  Attach your exported video file (preferably under 1GB). Confirm you selected the correct file
  before submitting the form.

4. Confirm Your Submission

• Click Submit on the form and wait for the confirmation screen.
• Save, print, or screenshot the confirmation in case you need to reference it later.
• If you don’t receive confirmation or experience upload issues, contact
  youthxchange@olelo.org for assistance.